User Roles

User roles in an organization

User roles can be specified at an organization level, or at a question level. By default, an organization role will apply to all questions for that user, but more permissive question-level access can be granted by the question creator.

There are four levels of user roles within an organization, ranked from low to high in terms of permissiveness:

A viewer can:

• View questions
• Comment on questions
• Create alerts on questions
• Save questions as photos

A member can do everything a viewer can, AND:

• Create and copy questions
• Create and copy dashboards
• Edit and delete the questions they have created
• Edit and delete the dashboards they have created
• Share questions
• Save data tables as CSVs

An editor can do everything a member can, AND:

• View and query tables
• Create and copy questions
• Edit and delete the questions which they are an editor of
• Share questions and dashboards
• Save data tables as CSVs

An admin do Everything an Editor can, AND:

• Invite people to, and remove people from the organization
• Manage user roles
• Create, edit, and delete data sources
• Upgrade, downgrade, or cancel an organizations plan
• Get Embedded Analytics API Keys
• Turn on/off external link sharing, the SQL IDE option, and ‘skinning’ options
• Create AI examples and ghost text to improve natural language performance

Special note for Admins:

• You can specify a role when you invite users to your organization
• Only you can add and delete data sources in console or web app

User roles on a question

You can specify user roles when sharing questions with other users.

When a user’s role on a question differs from their role within the organization, the more permissive role will be in effect.